One of the most difficult tasks we face every day is multi-tasking at home and at work. Prioritizing things according to importance and "doability" will get you cruising through the day. Many of us focus on getting things done faster, when we should focus on picking the right tasks to complete.
Importance
List out the things that you need to do today. This is the best way to really see what's most important -- side by side. You'll notice that not everything needs to be done now. Now the tough part, split the list into most urgent and least urgent.
Don't be too critical of precise order. You should now have a list of high priority jobs and low priority jobs... relatively speaking of course.
Doability
This term essentially means, based on your strengths, how fast you're able to complete the task. In other words, how good are you at doing this task? While prioritizing, we need to be cognizant of which tasks consume our time the most and which ones take a trivial amount of effort.
Of the high priority jobs, which of your tasks have a low doability factor? Do these first! We need to spend the proper time to get these tasks completed in a timely fashion. Don't switch between tasks while working on low doability jobs.
Studies have shown that humans become less productive when switching their focus among different things. The brain needs to get up to speed on the context of the task at hand, every time you switch between tasks, you lose even more valuable time on low doability tasks.
You'll notice as you progress through each task, the relative ease to complete each tasks increases because of the way you prioritized. The same goes for the low priority list. Procrastinating here can be a problem down the road since low priority tasks inevitably become high priority very quickly.
Above all, be realistic; just because you can't complete all your tasks doesn't mean you failed. It simply means you succeeded at prioritizing and the most important least doable tasks were completed first.
Ditto Text Expander
Ditto is the perfect tool to improve your typing productivity. It works with any program on your PC to substitute shortcuts you type with full phrases.
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